The enablement of acquiring web IT solutions from the service providers, have lent more encouragement to the small and medium enterprises in recent times. Such service providers are also partnered with, by large enterprises which have lighter IT needs to handle. The smaller sized businesses facelesser cost-effectiveness in handling in-houseduties of web hosting, telecommunications, digital marketing, etc. This is the reason why they rely on others who are dedicated solely towards providing the solutions. The use of computers has become indispensable part of every workspace and this has created the threats related to it very frequent. Although Enterprise IT solutions can be handed over to other companies, it is not possible to get them entirely responsible for every system related duties. Storage, retrieving and processing of information may cause contacts with virus, hacking and other maleficent elements. Therefore, it is advisable to have some of carefulness in mind as per enumerated points below:
Safeguarding the Passkeys: The passwords should be kept strongly protected. It is the most fundamental step to guard data breach. While setting up passwords, it is better to follow online recommendations and to not use characters that refer to very common information about oneself, like names and places. It is also important to keep them in remembrance and for that complexities should be avoided. Alphanumeric with special charters are ideal combinations. Careful Personal Usage by Employees: Business network devices should be kept free form personal devices. It is preferred to avoid office systems for private utility, as much possible. Employees should be taught to use social networking in a way that do not cause any harm to the security of their trade. Maintaining confidentiality in terms of trade secrets is a must and that should be intimated to them. Periodic Software Updations: It is noticed in case of many that the softwares remain non-updated due to which they do not perform at their optimum best. Most importantly, the anti-virus or anti-spyware softwares become almost inactive due to their obsoleteness. Despite firewalls and anti-virus programs installed on computer, the viruses may malfunction a system, if the infringement reported, goes unnoticed. A proper supervision is therefore essential. Exclusive Division of Rights: The department or team which looks after the IT related matters should be differentiated from others. It is applicable both for in-house and Enterprise IT solutions provider’s end. This ensures exclusivity of the sensitive information of an organisation. The download rights and other accesses to devices should be limited to a small list of users. The ultimate responsibility of routine backups and securing Wi-Fi networks should be also given to the specified members of the team. Teaching the Cyber Mannerisms: The instructions related to safe use of devices should be circulated among the personnel in an effective way. They should be clearly made aware of the appropriate etiquettes of the cyberspace and its linked applications availed by company. The use of authorised websites, changing of passwords, not clicking the popups, locking up of laptops, etc. are some petty but very crucial ways, to prevent the dire consequences.